What must all III QH and QR transactions include regarding the use of criminal history record information?

The correct answer relates specifically to the requirement that all III QH (Query History) and QR (Query Response) transactions must include a documented reason for accessing criminal history record information. This "reason" is crucial because it helps ensure that the use of this sensitive information is justifiable and appropriate, adhering to legal and ethical standards.

In the context of criminal history records, specifying the reason for the request not only supports transparency but also acts as a safeguard against misuse of the data. It establishes accountability and ensures that the requester has a legitimate need to access such information, which is fundamental in the handling of personal and potentially sensitive records.

Understanding the importance of providing a reason helps maintain the integrity of the criminal justice system and assures that information is utilized for proper purposes, such as law enforcement investigations, employment background checks, or other authorized uses consistent with statutory and regulatory frameworks.