What procedures should be followed when closing a Ties Query?

When closing a Ties Query, the proper procedure involves documenting the closure and updating any relevant data. This step is crucial because accurate record-keeping ensures that all actions taken are transparent and auditable. It helps maintain the integrity of the data within the system, allowing for better tracking of queries and any associated actions or decisions that arise from them.

Documenting the closure shows accountability and preserves a trail of information that can be referenced in the future. Additionally, updating relevant data aids in ensuring that all stakeholders have access to the most current information, which is essential for effective communication and coordination among law enforcement agencies. This process plays an important role in managing cases effectively and complying with established protocols.

In contrast, notifying only the law enforcement agency, informing the public, or waiting for a supervisor’s approval may not encompass the comprehensive actions necessary for properly closing a Ties Query, thereby potentially leading to gaps in procedure.